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coreSTORE - Purchasing: PO & Receiving Setup Supplier Invoices

First create your supplier terms

Click on Purchasing

Step 1 Screenshot

Click on Supplier Invoices

Step 2 Screenshot

Click on the 3 dot menu

Step 3 Screenshot

Click on Manage Terms

Step 4 Screenshot

Click on [Add Term]

Step 5 Screenshot

Type your term name

Step 6 Screenshot

Type the amount of days the invoice will be due

Step 7 Screenshot

Click on Save

Step 8 Screenshot

Creating the invoice

Click on Purchasing

Step 9 Screenshot

Click on PO & Receiving

Step 10 Screenshot

Add your items to the receiving

Step 11 Screenshot

Add the supplier

Step 12 Screenshot

If the supplier doesn't have default terms you can set the terms in the supplier terms box

You can also set the default terms in purchasing>suppliers>edit>default invoice terms box

Step 13 Screenshot

If you don't see the payment options on the receiving screen go to company>settings>Purchase order/receiving/transfer and uncheck Hide Payments From Receiving Screen:

Step 14 Screenshot

Click on the invoice payment type

If the invoice payment type isn't used the invoice won't be created

Step 15 Screenshot

Click on Add Payment

Step 16 Screenshot

Click on Finish

Step 17 Screenshot

Managing the invoices

Click on Purchasing

Step 18 Screenshot

Click on Supplier Invoices

Step 19 Screenshot

Click on View to view the invoice info

Step 20 Screenshot

You can print a copy or view the details

Step 21 Screenshot

Click on Pay to pay off the invoice

Step 22 Screenshot

You will want to enter the payment amount, Payment type, and if there was a discount.

Step 23 Screenshot

Click on Edit to edit the invoice details

Step 24 Screenshot

You can additional line items to the invoice, Change the total amount, Add an account name or description, change the date and the due date, and you can enter the invoice number from your supplier

Step 25 A Screenshot

Step 25 B Screenshot

Updated on: 02/21/2025

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