coreSTORE - Purchasing: PO & Receiving Setup Supplier Invoices
First create your supplier terms
Click on Purchasing
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Click on Supplier Invoices
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Click on the 3 dot menu
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Click on Manage Terms
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Click on [Add Term]
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Type your term name
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Type the amount of days the invoice will be due
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Click on Save
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Creating the invoice
Click on Purchasing
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Click on PO & Receiving
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Add your items to the receiving
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Add the supplier
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If the supplier doesn't have default terms you can set the terms in the supplier terms box
You can also set the default terms in purchasing>suppliers>edit>default invoice terms box
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If you don't see the payment options on the receiving screen go to company>settings>Purchase order/receiving/transfer and uncheck Hide Payments From Receiving Screen:
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Click on the invoice payment type
If the invoice payment type isn't used the invoice won't be created
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Click on Add Payment
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Click on Finish
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Managing the invoices
Click on Purchasing
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Click on Supplier Invoices
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Click on View to view the invoice info
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You can print a copy or view the details
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Click on Pay to pay off the invoice
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You will want to enter the payment amount, Payment type, and if there was a discount.
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Click on Edit to edit the invoice details
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You can additional line items to the invoice, Change the total amount, Add an account name or description, change the date and the due date, and you can enter the invoice number from your supplier
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Click on Purchasing
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Click on Supplier Invoices
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Click on the 3 dot menu
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Click on Manage Terms
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Click on [Add Term]
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Type your term name
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Type the amount of days the invoice will be due
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Click on Save
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Creating the invoice
Click on Purchasing
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Click on PO & Receiving
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Add your items to the receiving
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Add the supplier
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If the supplier doesn't have default terms you can set the terms in the supplier terms box
You can also set the default terms in purchasing>suppliers>edit>default invoice terms box
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If you don't see the payment options on the receiving screen go to company>settings>Purchase order/receiving/transfer and uncheck Hide Payments From Receiving Screen:
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Click on the invoice payment type
If the invoice payment type isn't used the invoice won't be created
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Click on Add Payment
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Click on Finish
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Managing the invoices
Click on Purchasing
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Click on Supplier Invoices
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Click on View to view the invoice info
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You can print a copy or view the details
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Click on Pay to pay off the invoice
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You will want to enter the payment amount, Payment type, and if there was a discount.
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Click on Edit to edit the invoice details
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You can additional line items to the invoice, Change the total amount, Add an account name or description, change the date and the due date, and you can enter the invoice number from your supplier
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Updated on: 02/21/2025
Thank you!