coreSTORE - FFL: Creating a Firearm Record

In this guide, we will cover the steps and required fields for creating a firearm record in coreSTORE. coreSTORE allows you to establish the overall model and track individual serial number records under that model.

1. Click on Items

Navigate to the Inventory menu and select the Items sub-menu to open your items list.

2. Click on New Item

In the top right-hand corner, locate the Create New Item action button.

3. Item Name

Enter the Item Name for your product. In this example, I will be using G19 for a Glock 19.

4. Category

Assign the Category that the firearm belongs to.

5. Type

Based on your selected category, the system should automatically set the Type. This is required by the ATF for bound book purposes.

6. Caliber

Select the appropriate Caliber for the firearm, as this is required by the ATF for your Acquisition and Disposition (A&D) reporting.

7. Action

Set the Action Type of the firearm, as this is a required field by the ATF.

8. Importer

coreSTORE allows you to assign an Importer, which is required to be tracked when receiving a firearm from overseas.

9. Model

Enter the Model of the firearm, as required by the ATF.

10. Supplier

In the Supplier field, select the supplier you commonly receive this product from. This can be changed when receiving items, as you may occasionally order from a different supplier.

11. Description

Provide a Description for your firearm record that will be customer-facing and easy for your employees to verify they have the correct product.

12. Item Settings

In the Item Settings area for a firearm, ensure the following:

Item Has Serial Number is checked (this should default based on the type you have established for the item).

If the product requires age verification, enable that feature and establish the age limit.

Check Requires Customer, as every firearm transaction must have a customer associated with it.

13. Click on Pricing

Navigate to the Pricing tab to establish the baseline Cost and Selling Price of the item.

14. Cost (Without Tax):

Set the general Cost of the product. Keep in mind that since this is a serialized firearm, each serial number will have its own cost and selling price.

15. Selling Price

Set the general Selling Price of the product. Keep in mind that since this is a serialized firearm, each serial number will have its own cost and selling price.

16. Click on Save

Updated on: 11/26/2024