coreSTORE - FFL: Bound Book Settings
These are Global Settings. If you manage multiple stores, these settings will be applied to all of them.
Configuring the Bound Book for Your Business
Access Setting Menu
In the left hand menu select "Company" and in the expanded menu select "Settings" NOTE: These are Global Settings. If you manage multiple stores, these settings will be applied to all of them.
Click on Bound Book
Use Bound Book
Checking this box will enable the Bound Book module. If unchecked, the Bound Book module will not appear in your store.
4473 Local Backup
In order to be compliant with digital storage requirements you must keep a backup copy of you 4473 and 3310 data on a local device. Select the green "Download coreFFLSync Application" button to download and install the backup application.
Location Specific 4473 Storage
For FFLs with multiple locations, enabling this option will create a separate backup file for each store.
A Sale Creates a Pending Disposition
Enabling this feature will mark firearms in completed sales as "Pending" in the Bound Book, requiring further steps to finalize their disposition.
This setting is recommended if you have a compliance officer who's role is to double check all transactions prior to disposition.
Days Open for Business
To ensure proper 3310 calculations, check the boxes indicating the days your business operates.
NOTE: Business day settings for individual locations can be found in a different section.
Force All CAPS for ATF Forms
Checking this box will block customers from typing in lowercase while filling in ATF forms. We recommend setting this option.
Add Blank Page Between 4473 Versions
This option will insert a blank page between each 4473 during PDF creation so that when you print double-sided the first page of each version will be in front.
Hide Archived in Manage 4473
Checking this box will hide the archived 4473 Form records under the Manage 4473 screen. You can always choose to display them.
Default Transfer Fee
Specify the default charge amount for firearm transfers initiated in the FFL Transfer Module.
Waiting Period (In Hours)
Specify how long after purchase the buyer must wait before taking possession of the firearm, according to your state's regulations
NOTE: This time is in HOURS, not DAYS (3 day waiting period - 3 days x 24 hours = 72 hours).
NOTE: This can also be set in the Location Settings page, if you have multiple locations in different states.
Prompt for Password to Override Waiting Period
When enabled this option will allow users to override the waiting period warning in order to complete a sale prior to the end of the waiting period.
Number of Records Per Page
Choose from the drop-down list, 25-500, the number of records you want to be showed per page in your Bound Book.
NOTE: The lower the number the faster the page will load, if you have fast internet keep it at the max.
Signature Device
Choose from the drop-down list below which type of signature device your store will be using, Touchscreen or Scriptel.
NOTE: We recommend using a touch screen. A stand alone signature device is expensive and not necessary. You can purchase cheap styluses for the touch screen.
Auto-Invalidate 4473 After 30 Days (Q.27a)
When enabled the system will auto-invalidate a 4473 when a background check has reached its 30 day expiration.
NOTE: ATF requires a new background check after 30 days. We recommend creating a new 4473.
Serial Count Error Sound
Customize an alert sound to notify you of potential errors when entering serial numbers.
NOTE: This is helpful when using a handheld device to scan serial numbers.
Disables the error alert sound.
Print FFL License with Sales Receipt
If selected will add the FFL Number to a printed receipt.
Override 4473 Warning During a Sale
Allow Entry of Expired FFL's
Will allow expired FFL to be entered into the system when this is enabled.
Show DID NOT TRANSFER (4473/Q32)
This feature will automatically add a "DID NOT TRANFER" note to Q32 when a customer is disqualified due to responses in Section B.
Show DENIED (4473/Q32)
This feature will automatically add a "DENIED" note to Q32 when the NICS status in Section C is updated to Denied.
Use Short FFL (4473/Q33)
When enabled the system will print the first 3 and last 5 numbers (also known as the RDU) of the FFL in Q33.
Do Not Close the Register If There Are Open 3310 Alerts
Enabling this setting will ensure registers cannot be closed until all 3310 forms are processed, preventing accidental oversight.
Dispose Fulfilled Firearms When Re-Suspending
Automatically dispose a firearm when processing fulfillments in the Sales Screen.
NOTE: For users processing special orders and entering quantities to fulfill, there is typically a DISPOSE button on the sales screen. This button allows users to dispose of firearms directly from the screen. If the option is enabled, the system will automatically dispose of any fulfilled firearms when the user re-suspends or completes the transaction.
Always Show Importer on 4473
Enable this feature to automatically populate Section A, Question 1 of the 4473 to include firearm importer information from the Bound Book.
Show Alert if Customer is Non-US Citizen
Enable this option to receive a notification during sales when verifying the purchaser's citizenship status.
Prohibit Handgun Sales Someone Out of State
Enabling this setting will restrict handgun sales to customers with in-state addresses.
Restrict Long Gun Sales to In State or Border State
Enabling this setting will restrict long gun sales to customers with in-state addresses or an address in a state bordering the state in which the sale is occurring.
Wait Period in Hours: For Border State Long Gun Sales
For states with additional long gun transfer requirements, a waiting period can be set to comply with those regulations. NOTE: This time is in HOURS, not DAYS
Configuring the Bound Book for Your Business
Access Setting Menu
In the left hand menu select "Company" and in the expanded menu select "Settings" NOTE: These are Global Settings. If you manage multiple stores, these settings will be applied to all of them.
Click on Bound Book
Use Bound Book
Checking this box will enable the Bound Book module. If unchecked, the Bound Book module will not appear in your store.
4473 Local Backup
In order to be compliant with digital storage requirements you must keep a backup copy of you 4473 and 3310 data on a local device. Select the green "Download coreFFLSync Application" button to download and install the backup application.
Location Specific 4473 Storage
For FFLs with multiple locations, enabling this option will create a separate backup file for each store.
A Sale Creates a Pending Disposition
Enabling this feature will mark firearms in completed sales as "Pending" in the Bound Book, requiring further steps to finalize their disposition.
This setting is recommended if you have a compliance officer who's role is to double check all transactions prior to disposition.
Days Open for Business
To ensure proper 3310 calculations, check the boxes indicating the days your business operates.
NOTE: Business day settings for individual locations can be found in a different section.
Force All CAPS for ATF Forms
Checking this box will block customers from typing in lowercase while filling in ATF forms. We recommend setting this option.
Add Blank Page Between 4473 Versions
This option will insert a blank page between each 4473 during PDF creation so that when you print double-sided the first page of each version will be in front.
Hide Archived in Manage 4473
Checking this box will hide the archived 4473 Form records under the Manage 4473 screen. You can always choose to display them.
Default Transfer Fee
Specify the default charge amount for firearm transfers initiated in the FFL Transfer Module.
Waiting Period (In Hours)
Specify how long after purchase the buyer must wait before taking possession of the firearm, according to your state's regulations
NOTE: This time is in HOURS, not DAYS (3 day waiting period - 3 days x 24 hours = 72 hours).
NOTE: This can also be set in the Location Settings page, if you have multiple locations in different states.
Prompt for Password to Override Waiting Period
When enabled this option will allow users to override the waiting period warning in order to complete a sale prior to the end of the waiting period.
Number of Records Per Page
Choose from the drop-down list, 25-500, the number of records you want to be showed per page in your Bound Book.
NOTE: The lower the number the faster the page will load, if you have fast internet keep it at the max.
Signature Device
Choose from the drop-down list below which type of signature device your store will be using, Touchscreen or Scriptel.
NOTE: We recommend using a touch screen. A stand alone signature device is expensive and not necessary. You can purchase cheap styluses for the touch screen.
Auto-Invalidate 4473 After 30 Days (Q.27a)
When enabled the system will auto-invalidate a 4473 when a background check has reached its 30 day expiration.
NOTE: ATF requires a new background check after 30 days. We recommend creating a new 4473.
Serial Count Error Sound
Customize an alert sound to notify you of potential errors when entering serial numbers.
NOTE: This is helpful when using a handheld device to scan serial numbers.
Disables the error alert sound.
Print FFL License with Sales Receipt
If selected will add the FFL Number to a printed receipt.
Override 4473 Warning During a Sale
Allow Entry of Expired FFL's
Will allow expired FFL to be entered into the system when this is enabled.
Show DID NOT TRANSFER (4473/Q32)
This feature will automatically add a "DID NOT TRANFER" note to Q32 when a customer is disqualified due to responses in Section B.
Show DENIED (4473/Q32)
This feature will automatically add a "DENIED" note to Q32 when the NICS status in Section C is updated to Denied.
Use Short FFL (4473/Q33)
When enabled the system will print the first 3 and last 5 numbers (also known as the RDU) of the FFL in Q33.
Do Not Close the Register If There Are Open 3310 Alerts
Enabling this setting will ensure registers cannot be closed until all 3310 forms are processed, preventing accidental oversight.
Dispose Fulfilled Firearms When Re-Suspending
Automatically dispose a firearm when processing fulfillments in the Sales Screen.
NOTE: For users processing special orders and entering quantities to fulfill, there is typically a DISPOSE button on the sales screen. This button allows users to dispose of firearms directly from the screen. If the option is enabled, the system will automatically dispose of any fulfilled firearms when the user re-suspends or completes the transaction.
Always Show Importer on 4473
Enable this feature to automatically populate Section A, Question 1 of the 4473 to include firearm importer information from the Bound Book.
Show Alert if Customer is Non-US Citizen
Enable this option to receive a notification during sales when verifying the purchaser's citizenship status.
Prohibit Handgun Sales Someone Out of State
Enabling this setting will restrict handgun sales to customers with in-state addresses.
Restrict Long Gun Sales to In State or Border State
Enabling this setting will restrict long gun sales to customers with in-state addresses or an address in a state bordering the state in which the sale is occurring.
Wait Period in Hours: For Border State Long Gun Sales
For states with additional long gun transfer requirements, a waiting period can be set to comply with those regulations. NOTE: This time is in HOURS, not DAYS
Updated on: 06/26/2024
Thank you!