Articles on: coreFORCE

coreFORCE - Getting Started: User Maintenance


In coreFORCE, users are anyone who has signed up and created an account to log in and save their data. Contacts, on the other hand, don't need a user account. They include data from Guest Checkout and anyone signed up for the Newsletter.



  1. Click on Setup > Users
    Step 1 screenshot



  1. Click on Filters
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  1. Filter the List


coreFORCE offers the ability to filter your users list to show only Administrator users


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  1. Click on SAVE
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Adding a new User



  1. Click on ADD
    Step 5 screenshot



  1. User ID


User ID and Contact ID are fields that get automatically generated, these will vary per user!


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  1. Details Overview
    Step 7 screenshot



  1. User Name


User Name will be how your user signs in to coreFORCE


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  1. Password


Upon first creation any password set will be reset by the user upon their first login


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  1. First Name
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  1. Last Name
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  1. Business Name


Business name is an optional field that can be used to identify users that may be either out of a third party contracting service or any other business


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  1. Email


This email will be how your employee utilizes features such as forgot password and the default email utilized for contact


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  1. Date Created


Date created is a simple field that does just that, it displays when the record was created


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  1. Administrator Flag


Administrator Flag is an optional flag to give the user Admin rights to your website, one of the beauties of coreFORCE is this does NOT mean that they will have unrestricted access to your information if you do not wish them to


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  1. Last Login


Last Login displays the last login date for the user


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  1. From


From will display the last IP Address a user was logged in from


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  1. Last Password Change


Last Password Change will display the last time the user had their password updated, either by an admin or themselves. Great for making sure your users are staying secure and following any password rules set in your company!


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  1. Force password change on next login


This toggle will force the user to generate a new password upon their next login


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  1. Locked


Marking a user as locked will restrict any functionality for a user's account the next time they attempt to login


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  1. Inactive


Inactive will remove any notion of that user's login information at sign in. A simple "User not found" error will display versus a user locked error.


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  1. Contact
    Step 22 screenshot



  1. Contact


Contact will be all of the user's contact information


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  1. Click on Access
    Step 24 screenshot



  1. Access Controls


If a user is flagged as an administrator you have the power to restrict exactly what modules those users can access once they're logged in. This is a great way to keep your information secure and making sure employee's have access to every section they need


Step 25 screenshot


Updated on: 05/29/2025

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